Home / Latest Jobs / Jobs in UN for the post of Principal Secretary in Peshawar Pakistan Pak Creamy 9-2-2017 Jobs Advertisment

Jobs in UN for the post of Principal Secretary in Peshawar Pakistan Pak Creamy 9-2-2017 Jobs Advertisment

Jobs in UN for the post of Principal Secretary in Peshawar Pakistan Pak Creamy 9-2-2017 Jobs Advertisment

Peshawar, Pakistan:

FUNCTIONAL STATEMENT.

Accountability

  • The Supervisor’s office is efficiently managed and appropriate executive support provided to the Supervisor.
  • Smooth running of the Office and its flow and management of information are ensured.
  • Agenda of the Supervisor is prioritised in order to meet deadlines.
  • Jobs in UN for the post of Principal Secretary in Peshawar Pakistan Pak Creamy 9-2-2017 Jobs Advertisment

Responsibilities

  • Arrange appointments and maintain Supervisors calendar, receive high-ranking visitors, place and screen telephone calls and answer queries with discretion.
  • Manage the flow of information to/from the Supervisor and other senior staff; identify priority matters that need to be urgently addressed by the Supervisor.
  • Confer with senior managers in the operation and Heads of Sections to secure timely and authoritative information relevant to matters requiring action, facilitating decisions by or authorised approvals from the Supervisor. Ensure follow up to ensure that appropriate action is being taken by senior managers on tasks determined by the Supervisor.
  • Prepare briefing materials for Supervisor for official trips or special meetings.
  • Arrange meetings with high-ranking officials and official receptions given by the Supervisor.
  • Ensure that high-level visitors are appropriately informed, that they receive background information as necessary, and that the necessary protocols are respected.
  • Prepare informal translations.
  • Receive screen, log and route correspondence, attach necessary background information and maintain follow-up system.
  • Select and make pertinent abstracts and undertake searches for information.
  • Draft non-substantive correspondence and ensure follow-up.
  • Type correspondence, documents and reports, etc., some of which are highly confidential.
  • Maintain policy, confidential and general management files.
  • Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.
  • Ensure timely administrative procedures (hospitality expenses, education grants, home leave etc.).
  • Perform other related duties as required.

Authority

  • Have access to highly sensitive and confidential information.
  • Prioritise tasks and organise work independently.

REQUIRED COMPETENCIES

C001L2 – Accountability Level 2

C002L2 – Teamwork & Collaboration Level 2

C003L2 – Communication Level 2

C004L2 – Commitment to Continuous Learning Level 2 C005L2 – Client & Result Orientation Level 2 C006L2 – Organizational Awareness Level 2 X001L2 – Analytical Thinking Level 2 X007L2 – Political Awareness Level 2 X005L2 – Planning and Organizing Level 2

This position is advertised is in replacement capacity as incumbent holds lien to the position.

This position is advertised is in replacement capacity as incumbent holds lien to the position.

Required Skills

– Fluency in English and working knowledge of another releva, – Knowledge of another relevant UN language., – Computer skills (MS office and People soft applications)., – Drafting and editing skills., Completion of UNHCR learning programmes or specific training

 Click Here For Apply Online

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